This policy explains how personal information is handled on StainedGlass .co.uk. The site is a reference guide to decorative and architectural glass. It has no user accounts, no shop and no advertising, and visitors are not asked for personal details in order to read it. Studios and businesses that choose to register their interest in future sections of the site are asked for contact details, as described below. It was last updated on 31 October 2026.
Who is responsible
The site is run by the operator of StainedGlass .co.uk, who is the data controller for the purposes of UK data protection law. Questions, requests and complaints can be sent using the contact form.
Information collected
- Server and security logs. When a page is requested, the web server records technical information: the IP address, the date and time, the page requested, the browser and device type, and the page that led there. This is used to keep the site secure and working. The logs are held by the hosting provider. The legal basis is legitimate interests, which here means running and securing the website.
- Cookies. The site sets one essential cookie that remembers the cookie choice. See the Cookie Policy.
- Course provider registrations. A school, studio or tutor offering courses that uses the registration form provides a business name, a contact name, an email address, a town and country, and what it teaches. A phone number, a website and a message are optional. These details are used to reply, and to send information about listing and advertising options for the planned glass courses section of the site. They are kept until the person asks for them to be removed, or until the options have been sent and no listing is taken up. The legal basis is consent, which can be withdrawn at any time using the contact form. Details are not sold or passed to other businesses.
- Gallery photograph submissions. Directory members who are sent a private submission link provide a studio name, a contact name and email address, the photographs, and details about each one. Location and camera data are removed from photographs when they are received. Submitted photographs are stored privately and seen only by the site operator until approved; approved photographs are published in the gallery with the credit given. Contact details are used to confirm receipt and report decisions, and are kept while the listing exists and for as long as needed to show permission for published photographs. The legal basis is the contract with the directory member and legitimate interests in keeping a record of permissions. Removal requests can be sent using the contact form.
- Messages. Anyone who uses the contact form provides a name, an email address and the content of the message. These are used to reply, and are kept for as long as needed to deal with the message and any follow-up, then deleted. The legal basis is legitimate interests in answering enquiries.
- Page suggestions. The “Suggest an improvement” form on the glass type guides sends your suggestion, any sources you give and, if you choose to give them, your name and email address to the editor by email. The page you were reading is included automatically. Any photographs you choose to send, with the details you give about them, are attached to that email; they are not added to the website or published, and the website’s temporary copy is deleted once the email is sent. Nothing is published or stored on the website. The email and any photographs are kept only as long as needed to consider the suggestion and reply if you asked for one. A photograph is only ever used after separate written permission from its owner. The legal basis is legitimate interests, which here means keeping the information on the site accurate.
The site does not use analytics or advertising tools, and does not knowingly collect any other personal information. Information is not sold.
Photographs
Photographs of buildings and windows are published for reference. If a person can be recognised in a photograph, or the owner or keeper of a building has a concern about an image, a request to blur or remove it can be sent using the contact form and will be dealt with promptly.
Who information is shared with
Information is shared only with the service providers that run the site, such as the hosting provider, and where the law requires it. The hosting provider processes server logs on behalf of the site operator.
Transfers outside the UK
Registrations can come from studios in any country. The hosting provider may process information outside the UK. Where it does, the transfer relies on safeguards required by UK law, such as the UK International Data Transfer Agreement or an adequacy decision.
Your rights
Under UK data protection law, a person can ask:
- to see the personal information held about them;
- for inaccurate information to be corrected;
- for information to be deleted, where the law allows;
- for the use of information to be restricted;
- to object to the use of information based on legitimate interests;
- for information to be provided in a portable format, where this applies.
Studios and businesses in other countries may have similar rights under their own law, and the same route applies. Requests, including a request to be removed from the list of registered studios, can be sent using the contact form. A person who is unhappy with how their information has been handled can also complain to the Information Commissioner’s Office at ico.org.uk/make-a-complaint or on 0303 123 1113.
Links to other sites
Pages link to other websites. This policy does not cover them, and their own privacy policies apply.
Children
The site is not aimed at children and does not knowingly collect information from them.
Changes
This policy may be updated from time to time. The date at the top shows when it last changed.